Preparing redacted proofs of claim

Preparing redacted proofs of claim

General information

• This procedure is used when preparing claims for mass redaction, in conjunction with the filing of an omnibus motion to remove.
• See separate instructions for preparing redacted documents other than claims.
• Should all documents in the docket entry be included?

No, only include the affected PDFs. If the main document includes a personal identifier but the exhibits are fine, only send us the PDF to the main document.

• Is it OK to combine documents?

No, if a docket entry contains several PDFs and each one has a personal identifier, send us a redacted PDF for each document. The program restricts the original document based upon the number provided in the file name. If only one document is provided, only the original document associated with the file name is restricted. The other documents are left unrestricted. In short, never combine documents.

• Should claims and pleadings be separated?

It really does not matter. It is acceptable to include all PDFs in the same zip file.

Step-by-step instructions

1. Select Utilities > Maintain Your ECF Account.
2. Uncheck the Add Headers to PDF Documents box. Click Submit.

Note: This step displays claims without a red PDF header and prevents the double stamping of the PDF header once the redacted claim is docketed. The Add Headers to PDF Documents box should be checked once all claim documents to be redacted have been retrieved from CM/ECF. 

3. Select Reports > Claims Register.

4. Enter case number of case with claim to redact. Click Run Report.

5. Click Next to view Claims Register.

6. Click the link of the claim needing to be redacted.  Click the View Document button to view the document.

7. Save the PDF as named in the browser or PDF viewer. The file should always begin with 072, for example, 0721321204094.pdf.

Finishing up

8. Edit the PDF and redact the person identifiers found within the document.
9. Repeat the above steps for each claim being redacted.